SchoolsBuddy: Making a Payment for Extra Curricular Activities (ECAs) or School Trips

SchoolsBuddy: Making a Payment for Extra Curricular Activities (ECAs) or School Trips

ECA Payment in SchoolsBuddy

Extra Curricular Activites (ECAs) are charged to parents in the 3rd week of Term. You will receive a reminder email which will include a payment link and additional details.

Payments can be made securely via credit card using the Stripe payment system.

Please note:
The ECA fee shown in SchoolsBuddy reflects the full-term amount.
Any necessary adjustments (such as cancellations, student participation in the School Year Camp, or exceptional circumstances including injury, illness lasting more than one day, or hospitalization—supported by a doctor’s certificate) will be processed and fees refunded directly to your SchoolsBuddy payment wallet.
 
To check your account status, please log into SchoolsBuddy. You will be able to view the amount owed for the Sports and ECA activities your child is enrolled in.

If an ECA session has been cancelled, a credit will be issued to your account and applied to future term activities.

For ease of use, it is recommended to download the SchoolsBuddy app which will make navigation and payment easier for you.
 
Any questions about ECAs, please contact us by email: eca_sport@aishk.edu.hk.

Making a Payment for Fees already charged

  1. From the home page you can see any fees outstanding.  You can enter the Fees Summary page by clicking on either 'Fees' or 'Outstanding Fees'.

  2. When selected, a summary of the fees you owe will be displayed. An example of this is shown in the image below. 
  3. To make a payment, click the tick box next to the corresponding charge and either click Pay Selected or Pay all.

  4. Once you have selected the total amount you wish to pay, you will be taken to a payment summary screen. You do not have to pay the full amount and can edit this within the 'Payment' box.


  5. To pay by credit card select Stripe



    When selected, a pop-up box will appear on screen like the one shown in the image below.
    • When the correct details have been entered, click the blue 'Pay xx amount' tab. Please note the image below may be different depending on your payment provider.

    • To pay using credit in your wallet select ' XX Credit'.  The button beneath will change from the payment provider to say 'Pay xx amount With Credit Balance'.  Click the button to confirm.
  1. A 'Payment Complete' summary screen is shown and you will receive an email confirmation of the payment.

Making a Booking

  1. Click on Activities & Clubs or one of the Available Signups on your Home tab to see all the different events or clubs available to your child(ren).

  2. Clicking on the Activities & Clubs tab will take you to a page similar to this where you can select the activity:

  3. Click the tickbox next to the date of the activity you want to book. If more than one of your children is eligible for the activity you can select the activity for all.
  4. Next, click 'Book'.

  5. The School's terms and conditions will appear in a pop-up box.  Select the tickbox and click 'OK' to confirm that you accept the Terms & Conditions.

    A booking confirmation screen will show a summary of charges for the events you have selected. 
  6. Select your preferred payment method from the options available. 
  7. Once you have selected the payment method, click 'Pay'. 
    If you want to remove or select more events click 'Edit/Add More'.  If you are happy with your selection you can choose a payment method.
  8. If you have credit in your wallet, you can choose to pay using this credit by selecting 'Credit'.  The payment buttons available will change, click 'Pay xx amount  With Credit Balance'.

    To pay by credit/ debit card select 'Pay xx amount Online' 

    When selected, a pop-up box will appear on screen like the one shown in the image below. Depending on which payment provider your school uses, enter the fields that are required:

    • email (associated with your SchoolsBuddy Account)
    • Cardholder name
    • Credit/Debit card number 
    • Expiry Date (Month/Year)
    • CVC

    When the correct details have been entered, click the blue 'Pay xx amount' button.


  9. A 'Booking Confirmation' summary screen is shown and you will receive an email confirmation of the payment.

  10. You are also able to part pay using different methods, for example a mixture of credit and card.

  11. mceclip9.png

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